1. What is Central Bidder Database Namibia?
The Central Bidder Database Namibia is a centralized registry of bidder company profiles with documents verified as current at submission, designed to enable buyers in Namibia’s public and private sectors to preselect bidders for contract opportunities.
2. What are the benefits of registering on the Central Bidder Database?
Registering on the Central Bidder Database increases your visibility to potential buyers, provides access to numerous tender opportunities, and ensures that your company information is accessible to both public and private sector buyers.
3. Will I be guaranteed to get contracts if I sign up?
While registering on the Central Bidder Database increases your visibility and credibility, it does not guarantee that you will secure contracts. It enhances your chances by ensuring your profile is seen by multiple procuring entities.
4. How do public entities use the CBDN within the Public Procurement Act?
Public entities can use the CBDN for:
1. Informal Quotations: Source bidders for small procurements
2. Sealed Quotations: Invite competitive bids from verified profiles.
3. Direct Procurement: Identify specialized bidders (Section 38).
4. Emergency Procurement: Verify qualifications quickly (Section 39). Buyers must contact bidders for updated documents or originals, per the Act.
5. Will the government be using this platform?
There is no official agreement with the government yet, but we will make the database available to them. This is the first step in our effort to transform how government procures.
6. How often should I update my profile?
You should update your profile regularly to ensure it remains accurate and current. Each profile lasts for 12 months, and you can refresh your profile as you obtain new documents or additional references.
7. How does the private sector benefit from the CBD?
Private entities can request competitive quotes, check bidder experience, and verify references without sourcing unknown suppliers or contractors. Contact bidders for updated documents or certified hardcopies as needed.
8. What documents are required to submit my profile?
You will need to provide various documents, including:
Business registration document from BIPA
Identity documents of all company owners
Tax Registration certificate from NamRA
Registration as an Employer with the Social Security Commission and a current list of employees
Affirmative Action Compliance certificate
Other documents as specified in the Full List of Required Documents.
9. How do I register on Central Bidder Database Namibia?
To register, sign up and log in to the Unified Tender Solutions Portal. Complete the registration form and proceed to pay the applicable fees before submitting your profile.
10. How do I pay the submission fees?
After registering, you can choose the number of business categories and pay the applicable fees via the Unified Tender Solutions Portal. Ensure that proof of payment is included with your profile submission.
11. Can I submit my profile before paying the fees?
No, payment of the applicable fees is required before you can submit your profile. Profiles submitted without payment will not be considered.
12. How long will my profile be active in the database?
Each profile will be active for 12 months from the date of purchase. You can update your profile and documents during this period to keep it current.
13. Can I update my profile after submission?
Yes, you can update your profile and upload new documents as they become available. It's important to keep your profile up-to-date to ensure continued accuracy and reliability.
14. Is there a submission deadline?
No, there is no submission deadline. However, please note that the package lasts for 12 months from the date of purchase. If you delay in submitting your profile after purchasing the package, additional months will not be added to the duration of your package.
15. What happens when my profile posting package expires?
When your profile posting package expires, your profile will be removed from the list but will not be deleted. You can renew within 6 months without losing your data.
16. Who can I contact for further assistance?
For any questions or clarifications, please contact us at
[email protected]. Our team is here to assist you with any issues or concerns you may have.
