Request of Quotation: Provision of Office Cleaning Services for a Period of Thirty-Six (36) Months 45 views

ESTIMATED PROJECT SIZE: Medium Opportunity

ESTIMATED PROJECT VALUE: Approximately N$1.2 million – N$4 million over 36 months (estimate only)

KEY ITEMS / WORKS / SERVICES REQUIRED:

• Provision of office cleaning services for NamRA offices
• Daily cleaning of offices, kitchens, boardrooms, toilets and reception areas
• Supply of all cleaning materials, chemicals and consumables
• Deep cleaning of carpets, chairs and sofas
• Window cleaning, waste removal and hygiene services
• Provision of supervisors and trained cleaning staff

IMPORTANT QUANTITIES OR SCOPE:

• Contract period is 36 months
• Lot 1: Upper Retail Office Space approximately 844sqm requiring 3 cleaners
• Lot 2: New Customs & Excise Office approximately 5959sqm requiring 7 cleaners
• No bidder will be awarded more than one lot
• Cleaning services required Monday to Friday from 07h00 to 16h00
• Bidder must supply all cleaning equipment, PPE, chemicals and consumables
• Toilets must be cleaned twice daily with strict replenishment requirements
• Compulsory site visits required for all lots bid for

MANDATORY REQUIREMENTS:

• Compulsory site visit attendance and signed attendance register
• Certified company registration documents and shareholder IDs
• Valid Good Standing Tax Certificate
• Valid Good Standing Social Security Certificate
• Completed NamRA pricing schedule compulsory
• Valid Fitness Certificate from City of Windhoek required
• Company Shareholding Form compulsory
• NAMPOL Code of Conduct certificates for all proposed cleaners compulsory
• SME certificate if applicable

TECHNICAL OR EXPERIENCE REQUIREMENTS:

• Minimum 70/100 technical score required to qualify for financial evaluation
• Proof of previous cleaning service contracts and reference letters required
• Supervisor must have minimum Grade 12 and corporate cleaning supervision experience
• General cleaners require minimum Grade 9 and prior cleaning experience
• Detailed methodology, cleaning program and contingency plan compulsory
• SHEQ policy and SHEQ officer qualifications compulsory
• Proof of cleaning equipment and logistics capability required
• Training records for cleaning staff and supervisors required

BIDDER SUITABILITY: Suitable for established office cleaning companies, facilities management firms and professional hygiene service providers with trained staff, equipment and compliance capability.

AI QUICK ASSESSMENT: Compliance-heavy cleaning services tender with relatively high administrative and technical requirements for an RFQ. Strong advantage for established cleaning companies already operating in Windhoek with experienced supervisors, compliant SHEQ systems and trained staff. Smaller informal cleaning businesses may struggle due to strict documentation, police clearances, staffing and technical scoring requirements. Competition likely high among established facilities management companies.

Disclaimer: The information above, including estimated project value and requirements, is AI-generated for guidance purposes only and may contain errors or omissions. Unified Tender Solutions will not be held liable for any inaccuracies. Bidders are advised to inspect the official bidding documents before making any decision.