Request for Quotation: Supply and Delivery of Toners and Cartridges 21 views

ESTIMATED PROJECT SIZE: Micro RFQ

ESTIMATED PROJECT VALUE: Approximately N$80,000 – N$250,000 (estimate only).

KEY ITEMS / WORKS / SERVICES REQUIRED:

• Supply and delivery of printer toners and ink cartridges.
• Delivery to Kavango West Regional Council Regional Office.
• Supply of original or fully compatible toner and cartridge products.
• Provision of warranty and replacement support.

IMPORTANT QUANTITIES OR SCOPE:

• 60 x HP 938 Black cartridges.
• 60 x HP 938 Cyan cartridges.
• 60 x HP 938 Yellow cartridges.
• 60 x HP 938 Magenta cartridges.
• 60 x HP 26A Black toner cartridges.
• 20 x HP LaserJet 207A Yellow cartridges.
• 20 x HP LaserJet 207A Cyan cartridges.
• 20 x HP LaserJet 207A Black cartridges.
• 20 x HP LaserJet 207A Magenta cartridges.
• Additional HP 201A cartridges and CF283X/CRG toner required.
• Total delivery period limited to 30 days after Purchase Order.

MANDATORY REQUIREMENTS:

• Valid Company Registration Certificate.
• Valid Good Standing Tax Certificate.
• Valid Good Standing Social Security Certificate.
• Affirmative Action Compliance Certificate or exemption.
• Certified copy of National Identity Document.
• Signed Bid Securing Declaration.
• Compliance with the Public Procurement Act.
• No correction fluid (Tippex) permitted.
• All corrections must be initialled.
• Bid documents must be completed in black ink.

TECHNICAL OR EXPERIENCE REQUIREMENTS:

• Ability to supply specified toner and cartridge models.
• Submission of technical information for equivalent products where applicable.
• Capability to provide 12-month warranty support.
• Replacement period not exceeding 30 days.
• No significant technical requirements identified beyond product compliance.

BIDDER SUITABILITY: Suitable for stationery suppliers, ICT consumable suppliers, printer cartridge distributors, office equipment suppliers and SME trading businesses supplying printer consumables.

AI QUICK ASSESSMENT: A straightforward supply contract with relatively low complexity and no specialist installation requirements. The large quantities of HP 938 and HP 26A consumables make stock availability and supplier pricing critical. Competition is likely to be high because the requirements are accessible to most office consumable suppliers. Businesses with existing wholesaler relationships and available stock will have a competitive advantage. :contentReference[oaicite:0]{index=0}

Disclaimer: The information above, including estimated project value and requirements, is AI-generated for guidance purposes only and may contain errors or omissions. Unified Tender Solutions will not be held liable for any inaccuracies. Bidders are advised to inspect the official bidding documents before making any decision.