ESTIMATED PROJECT SIZE: Large Tender
ESTIMATED PROJECT VALUE: Approximately N$1,500,000–N$3,500,000 excluding VAT over three years. Estimate only; actual value depends on printing rates, production scale, security controls and delivery orders.
KEY ITEMS / WORKS / SERVICES REQUIRED:
- Print and supply test booklets.
- Print black-and-white examination booklets.
- Print blue examination booklets.
- Securely process, package and deliver confidential examination materials.
IMPORTANT QUANTITIES OR SCOPE:
- 100,000 test booklets containing 4 cover pages and 8 text pages.
- 100,000 black-and-white examination booklets containing 4 cover pages and 16 text pages.
- 50,000 blue examination booklets containing 4 cover pages and 16 text pages.
- Total stated requirement: 250,000 booklets over the three-year contract.
- All booklets must be A4 when finished, gang-stitched and trimmed.
- Examination-booklet covers must be perforated once.
- Delivery required within 30 days of each purchase order or acceptance letter.
- Delivery must be DDP to NUST, 13 Jackson Kaujeua Street, Windhoek West.
MANDATORY REQUIREMENTS:
- Valid certified business-registration documents and certified identity documents of all owners or members.
- Valid original or certified NamRA Tax Good Standing Certificate.
- Valid original or certified Social Security Good Standing Certificate.
- Valid Affirmative Action certificate, non-relevant employer confirmation or exemption.
- Signed labour-law and wage-compliance undertakings.
- Signed Bid Securing Declaration.
- One physical sample of each of the three booklet types, reproduced from the supplied mock artwork.
- Samples must use the same equipment, materials and processes proposed for the contract.
- Detailed company profile, production methodology, quality-assurance plan and organogram.
- Completed price schedule, compliance sheet and company-letterhead quotation.
- All bidding-document and supporting-document pages must be initialled, with relevant pages signed.
- Quotation must remain valid for 180 days.
TECHNICAL OR EXPERIENCE REQUIREMENTS:
- Booklets require 80gsm bond paper, black printing and specified white or blue covers.
- Minimum five years’ experience printing confidential, sensitive or secure materials is requested.
- Three recent similar contract references from 2021–2025, supported by samples of previous work.
- Printing supervisor’s CV and evidence of confidential-printing experience required.
- Documented security controls, restricted access, secure storage and confidentiality procedures required.
- Bidder must disclose printing equipment, production capacity, staffing, backup equipment and contingency arrangements.
- Mandatory site inspection will be conducted at shortlisted bidders’ premises before award.
- Minimum technical score: 70 out of 100 before financial evaluation.
BIDDER SUITABILITY: Best suited to established commercial or security-printing companies with high-volume equipment, secure premises, experienced printing personnel, backup production capacity and a proven record handling confidential materials.
AI QUICK ASSESSMENT: A high-volume and security-sensitive printing contract that is unsuitable for small general suppliers or print brokers without their own verifiable facilities. The three mandatory tender samples, three previous-work samples, detailed methodology and premises inspection create significant entry requirements. Although the title refers to NUST campuses, the contract identifies only the Windhoek West campus as the delivery destination. Bidders must also price fixed rates for three years, creating paper, labour and inflation risk. The document contains drafting errors, including an incorrect reference to “corporate promotional items,” contradictory experience wording for key personnel, and liquidated damages stated as 4% per day but capped at only 4% of the contract price.
Disclaimer: The information above, including estimated project value and requirements, is AI-generated for guidance purposes only and may contain errors or omissions. Unified Tender Solutions will not be held liable for any inaccuracies. Bidders are advised to inspect the official bidding documents before making any decision.
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