Request for Quotation: Supply and Delivery of New Display Freezers 81 views

ESTIMATED PROJECT SIZE: Medium Opportunity

ESTIMATED PROJECT VALUE: Approximately N$260,000–N$380,000 including VAT and transport. Estimate only; actual value depends on supplier pricing, import costs, freight and whether an equivalent model is accepted.

KEY ITEMS / WORKS / SERVICES REQUIRED:

• Supply eight brand-new commercial island display freezers.
• Provide Just Refrigeration VT250H units or technically compliant equivalents.
• Transport and deliver the complete order to NFCPT.
• Provide supporting product specifications and catalogues.

IMPORTANT QUANTITIES OR SCOPE:

• Total requirement: eight display freezers.
• Each freezer requires 1,109-litre gross and 985-litre refrigerated capacity.
• Four sliding glass lids are required per unit.
• Required operating temperature: -15°C to -22°C.
• Specified refrigerant: environmentally friendlier R290.
• Electronic temperature control and a 450W LBP hermetic compressor are required.
• White interior and exterior finish with one-directional wheels.
• No baskets are required.
• Final destination is stated as Walvis Bay, although the freezers are intended for various NFCPT fish shops.
• The contract may be split according to the lowest evaluated price per item.
• Prices must be fixed in Namibian Dollars and cannot be adjusted for exchange-rate changes.
• Full payment follows delivery, acceptance and submission of compliant documents.

MANDATORY REQUIREMENTS:

• Valid certified company-registration certificate showing a relevant principal business activity.
• Valid original or certified Tax Good Standing Certificate.
• Valid original or certified Social Security Good Standing Certificate.
• Social Security confirmation letter where the bidder has no employees.
• Valid certified Affirmative Action certificate, exemption or non-relevant employer confirmation.
• Two officially stamped reference letters for successfully completed similar supplies of comparable size and nature.
• Signed Bid Securing Declaration.
• Signed Labour Act written undertaking.
• Completed and signed Quotation Letter, price schedule and compliance information.
• Catalogues, technical specifications or literature substantiating compliance.
• All submitted document copies must be certified by a Commissioner of Oaths.
• Sealed physical submission required; emailed quotations are not accepted.
• Quotation validity: 180 days.

TECHNICAL OR EXPERIENCE REQUIREMENTS:

• Offered freezers must comply with the VT250H capacity, temperature, cooling, refrigerant and electrical specifications.
• Equivalent products may be offered if supported by complete technical information.
• Polyurethane insulation, static-skin evaporator, fan-assisted condenser and electronic controller are required.
• Freezers must be brand new and suitable for commercial frozen-fish display and storage.
• Two similar-supply reference letters are required.
• No warranty period, installation, commissioning or after-sales support requirements are clearly specified.

BIDDER SUITABILITY: Best suited to established commercial-refrigeration suppliers with access to the specified model or a fully compliant equivalent, proven similar deliveries, sufficient working capital and capacity to transport eight large units to Walvis Bay.

AI QUICK ASSESSMENT: A moderately valuable but straightforward equipment-supply opportunity with only eight units. Competition may be limited by the model-specific specifications, two-reference requirement and short delivery expectation. The dimensions are incorrectly arranged as 725mm length x 960mm width x 2505mm height; the manufacturer’s configuration is approximately 2505mm length x 960mm width x 725mm height. Delivery terms also conflict between 14 days and 30 working days after the purchase order, while the Quotation Letter incorrectly records the procurement year as 2026/2026. The document does not clarify individual fish-shop destinations, unloading responsibilities, electrical installation, commissioning, warranty, service support or acceptance testing. Bidders should obtain written clarification on these issues and confirm that equivalent models will be accepted before pricing.

Disclaimer: The information above, including estimated project value and requirements, is AI-generated for guidance purposes only and may contain errors or omissions. Unified Tender Solutions will not be held liable for any inaccuracies. Bidders are advised to inspect the official bidding documents before making any decision.