Request for Quotation: Supply and Delivery of Marketing Materials and Media Equipment 18 views

ESTIMATED PROJECT SIZE: Small RFQ

ESTIMATED PROJECT VALUE: Estimated between N$80,000 – N$300,000 depending on branding quality, media equipment brands, and final supplier pricing.

KEY ITEMS / WORKS / SERVICES REQUIRED:

• Supply and delivery of branded marketing materials.
• Supply of media equipment including digital cameras, memory cards, and voice recorders.
• Supply of branded conference bags, diaries, aluminium water bottles, and zip folders.
• Supply of backdrop banners and teardrop banners with Ministry branding.
• Supply of newspaper subscriptions for a 12-month period.

IMPORTANT QUANTITIES OR SCOPE:

• 2 branded backdrop banners required.
• 6 branded teardrop banners required.
• 2 digital cameras and 2 memory cards required.
• 2 voice recorders (64GB–128GB) required.
• 50 branded 2027 diaries required.
• 50 branded conference bags, 50 aluminium water bottles, and 50 zip-around folders required.
• 12-month newspaper subscriptions for New Era, The Namibian, and Namibian Sun.
• Delivery required within 20 days after Purchase Order issuance.

MANDATORY REQUIREMENTS:

• Valid company registration certificate.
• Valid Good Standing Tax and Social Security certificates.
• Affirmative Action Compliance Certificate or exemption proof.
• SME Status certificate.
• Signed Bid Securing Declaration.
• Signed Labour Act undertaking.
• Completed quotation forms, specifications sheet, and price schedule.
• Samples are compulsory for quality checking.
• Physical submission before 08 June 2026 at 11h00.

TECHNICAL OR EXPERIENCE REQUIREMENTS:

• Ability to supply branded promotional materials according to Ministry specifications.
• Ability to source and supply media equipment meeting stated specifications.
• Catalogues, brochures, and product literature may be required.
• Samples will be assessed against final supplied products.
• Delivery and transport arrangements remain the responsibility of the supplier.

BIDDER SUITABILITY: Suitable for branding companies, promotional merchandise suppliers, printing and embroidery businesses, media equipment suppliers, office branding specialists, and marketing material distributors.

AI QUICK ASSESSMENT: Attractive SME-focused opportunity with relatively low technical complexity but strict compliance requirements. The compulsory sample evaluation may eliminate bidders with poor-quality branding products. Businesses that can supply both promotional merchandise and media equipment under one quotation will have an advantage. Likely competitive among local branding and corporate gift suppliers. :contentReference[oaicite:0]{index=0}

Disclaimer: The information above, including estimated project value and requirements, is AI-generated for guidance purposes only and may contain errors or omissions. Unified Tender Solutions will not be held liable for any inaccuracies. Bidders are advised to inspect the official bidding documents before making any decision.