Request for Quotation: Publication of Municipal Notices 10 views

ESTIMATED PROJECT SIZE: Small RFQ

ESTIMATED PROJECT VALUE: Approximately N$150,000 – N$600,000 over 3 years (estimate only)

KEY ITEMS / WORKS / SERVICES REQUIRED:

• Publication of Swakopmund Municipality notices in newspapers and digital media platforms
• Colour publication of municipal notices
• Simultaneous publication in print and online media platforms
• Electronic submission, proof-reading and approval workflow management
• Daily newspaper supply to the Municipality

IMPORTANT QUANTITIES OR SCOPE:

• 3-year fixed-rate contract from 01 July 2026 to 30 June 2029
• Pricing based on cost per column/cm for print and digital publication
• Municipality requires at least 4 newspapers daily from service provider
• All notices must include Swakopmund Municipality emblem
• Invoices and tear sheets must be submitted electronically
• Only notices approved by the Archives/Records office may be published
• Monthly payment arrangement after receipt of invoice

MANDATORY REQUIREMENTS:

• Valid certified company registration certificate
• Valid Good Standing Tax Certificate
• Valid Good Standing Social Security Certificate
• Valid Affirmative Action Compliance Certificate or exemption proof
• Signed Bid Securing Declaration compulsory
• Written Labour Act undertaking compulsory
• Valid Local Authority Health Department or Ministry of Health registration/fitness certificate required
• Bidder must operate as a registered press release/media publishing company
• Company profile and 2 reference letters for similar work compulsory

TECHNICAL OR EXPERIENCE REQUIREMENTS:

• Ability to publish notices in both print and digital platforms required
• Capability to handle colour municipal notices essential
• Electronic workflow and proof-reading coordination required
• Experience in media publishing or newspaper notice publication advantageous
• Reliable daily newspaper supply capability required
• Compliance with municipal approval procedures mandatory

BIDDER SUITABILITY: Suitable for newspaper publishers, media houses, advertising publishers and registered press release companies with print and online publishing capability.

AI QUICK ASSESSMENT: Straightforward long-term media services RFQ with relatively low operational complexity but strict compliance requirements. Best suited to established newspaper publishers and media companies with both print and digital publication platforms. Competition likely limited to recognised media houses due to the requirement for registered press publishing operations and simultaneous newspaper/online publication capability.

Disclaimer: The information above, including estimated project value and requirements, is AI-generated for guidance purposes only and may contain errors or omissions. Unified Tender Solutions will not be held liable for any inaccuracies. Bidders are advised to inspect the official bidding documents before making any decision.