DEADLINE EXTENDED- Request for Quotation: Pruning, Trimming of Hedges and Relocation of Palm Trees 135 views

ESTIMATED PROJECT SIZE: Small RFQ

ESTIMATED PROJECT VALUE: Approximately N$80,000–N$180,000 (estimate only; hedge quantities are not specified)

KEY ITEMS / WORKS / SERVICES REQUIRED:

• Lot A: Relocate existing palm trees within Tamariskia Cemetery
• Lot B: Prune and shape hedges at Swakopmund Town Cemetery
• Remove and lawfully dispose of soil, branches and green waste
• Provide all labour, supervision, equipment, transport and materials

IMPORTANT QUANTITIES OR SCOPE:

• Lot A covers 6 palm trees
• Palm work includes excavation, lifting, transport, new holes, replanting, stabilization and initial watering
• Lot B hedge lengths and quantities are not clearly specified
• Separate lot pricing is required, and the Municipality may award each lot separately
• All works must be completed within 30 days after the purchase order

MANDATORY REQUIREMENTS:

• Valid certified company registration, tax and Social Security good-standing documents
• Affirmative Action compliance certificate, exemption or proof of non-relevant employer status
• Valid local-authority or Ministry of Health registration/fitness certificate
• Signed Bid-Securing Declaration and written labour-law undertaking
• Documented Health and Safety Programme compliant with applicable labour and safety regulations
• Two certified reference letters for similar services, with customer contact details
• Complete, sign and initial all required bidding pages and supporting documents
• Submit a sealed physical quotation by 12 August 2026 at 11H00; emailed bids are not accepted

TECHNICAL OR EXPERIENCE REQUIREMENTS:

• Lot A requires suitable lifting equipment and accepted horticultural transplanting practices
• Lot B requires hedge trimmers, ladders, pruning tools, cleaning equipment, PPE and waste-removal transport
• Contractor must protect graves, monuments, pathways, irrigation systems and other municipal property
• Any contractor-caused damage must be repaired at no additional cost
• A works programme must be submitted within 7 days after award
• A 12-month defects-liability period applies

BIDDER SUITABILITY: Best suited to an experienced landscaping, tree-relocation or garden-maintenance contractor with suitable machinery, trained labour, safety systems and waste-removal transport.

AI QUICK ASSESSMENT: Lot A is the more specialised portion because relocating six established palm trees requires lifting equipment and horticultural expertise. Lot B may suit smaller landscaping firms, but its hedge quantities are not stated, making accurate pricing risky without inspecting the site. A site clarification meeting is listed for Lot B on 31 July 2026 at 11H00, although the document does not clearly state that attendance is compulsory. No advance payment or price adjustment applies.

Disclaimer: The information above, including estimated project value and requirements, is AI-generated for guidance purposes only and may contain errors or omissions. Unified Tender Solutions will not be held liable for any inaccuracies. Bidders are advised to inspect the official bidding documents before making any decision.