Request for Quotation: Provision of Accommodation, Conference Hall, and Meals on 20–24 July and 03–07 2026 - Namibia Tenders | Unified Tender Solutions

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Provision of Accommodation, Conference Hall, and Meals on 20–24 July and 03–07 2026

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REQUEST FOR QUOTATIONS

DESCRIPTION: Request for Quotation for Provision of Accommodation, Conference Hall, and Meals for NSSCO Chemistry and Physics Teachers on Syllabi Interpretation and Paper 3 Alternative to Practical Chemistry 20–24 July and 03–07 2026

REFERENCE NUMBER: NCS/RFQ/KWRC–DEIYSAC–08/2026/27

CLOSING DATE: 08 June 2026 @ 10H00

TENDER DOCUMENT: NCS_RFQ_KWRC–DEIYSAC–08_2026_27-Provision-of-Accommodation-Conference-Hall-and-Meals-on-20–24-July-and-03–07-2026-KWRCacp.pdf (4 downloads )

ESTIMATED PROJECT SIZE: Small RFQ

ESTIMATED PROJECT VALUE: Approximately N$80,000 – N$250,000 (estimate only).

KEY ITEMS / WORKS / SERVICES REQUIRED:

Provision of accommodation for teachers attending training workshops.
Provision of conference hall facilities.
Supply of breakfast, lunch and dinner meals.
Provision of bottled drinking water during training sessions.
Hosting of two separate teacher training programmes in Rundu.

IMPORTANT QUANTITIES OR SCOPE:

Chemistry workshop: 20–24 July 2026.
Physics workshop: 03–07 August 2026.
26 rooms required for 5 nights per workshop.
Accommodation includes breakfast.
52 participants per workshop for 5 days.
Lunch and dinner required daily for 52 participants.
500ml bottled water required for each participant.
Conference hall required for 5 days during each workshop.
Venue must be located in Rundu.

MANDATORY REQUIREMENTS:

Valid Company Registration Certificate.
Valid Good Standing Tax Certificate.
Valid Good Standing Social Security Certificate.
Affirmative Action Compliance Certificate or exemption.
Certified National Identity Document.
Signed Bid Securing Declaration.
No use of correction fluid (Tippex).
All corrections must be initialled.
Compliance with the Public Procurement Act.
Bidder must own accommodation and conference hall facilities in Rundu.

TECHNICAL OR EXPERIENCE REQUIREMENTS:

Suitable accommodation capacity for 52 participants.
Conference hall capable of hosting teacher training workshops.
Ability to provide full catering services.
Capacity to host two separate week-long events.
Operational hospitality and event management capability.

BIDDER SUITABILITY: Suitable for hotels, lodges, guesthouses and conference venues in Rundu that own both accommodation and conference facilities and can provide in-house catering services.

AI QUICK ASSESSMENT: A relatively small hospitality opportunity with low technical complexity. The key restriction is that only service providers who own accommodation and conference hall facilities in Rundu will be considered, significantly reducing competition. Ideal for established hotels and conference venues that can offer accommodation, meals and training facilities as a bundled package. Pricing is likely to be a major award factor due to the straightforward scope. :contentReference[oaicite:0]{index=0}

Disclaimer: The information above, including estimated project value and requirements, is AI-generated for guidance purposes only and may contain errors or omissions. Unified Tender Solutions will not be held liable for any inaccuracies. Bidders are advised to inspect the official bidding documents before making any decision.