Request for Quotation: Procurement for Once-Off Show Stand, Setup and Dismantling for the Windhoek Show 2026 4 views

ESTIMATED PROJECT SIZE: Small RFQ

ESTIMATED PROJECT VALUE: Approximately N$80,000 – N$350,000 (estimate only).

KEY ITEMS / WORKS / SERVICES REQUIRED:

• Design, setup and dismantling of a branded Telecom Namibia exhibition stand.
• Supply and installation of display cabinets and sales counters.
• Provision of integrated LED display screen.
• Supply of flooring, furniture and storage facilities.
• Full branding of the stand for the Windhoek Show 2026.

IMPORTANT QUANTITIES OR SCOPE:

• 1 complete exhibition stand for Windhoek Show 2026.
• 1 lockable display cabinet for products and stock.
• 1 integrated LED display screen rental unit.
• 1 lockable storeroom for stock safekeeping.
• 3-person sales counter with laptop security provisions.
• 1 dedicated printer space.
• Wooden flooring approximately 6m x 3m.
• 2 two-seater sofas included.
• Complete Telecom Namibia branding throughout the stand.
• Setup and dismantling included in the service scope.

MANDATORY REQUIREMENTS:

• Valid Company Registration documents.
• Valid Good Standing Tax Certificate.
• Valid Good Standing Social Security Certificate.
• Affirmative Action Compliance Certificate or exemption.
• Valid SME Certificate.
• Signed Bid Securing Declaration.
• Two reference letters for event management and show stand delivery completed within the last 2 years.
• Submission of a 3-dimensional stand design with the bid.
• Detailed images/renderings demonstrating compliance.

TECHNICAL OR EXPERIENCE REQUIREMENTS:

• Experience in exhibition stand design and event setup.
• Capability to produce 3D stand concepts and renderings.
• Ability to integrate LED display technology into the stand.
• Experience with branded corporate exhibition displays.
• Ability to complete setup, dismantling and logistics within required timeframes.

BIDDER SUITABILITY: Suitable for event management companies, exhibition stand builders, branding agencies, marketing activation firms, shopfitting companies and event infrastructure suppliers.

AI QUICK ASSESSMENT: A specialised but manageable opportunity for companies operating in the exhibitions and events sector. The requirement for a 3D stand concept and recent show stand references creates a barrier for inexperienced bidders. Creativity, presentation quality and the ability to deliver a professional branded corporate stand will be key differentiators. Likely to attract competition from established event and branding companies rather than general contractors. :contentReference[oaicite:0]{index=0}

Disclaimer: The information above, including estimated project value and requirements, is AI-generated for guidance purposes only and may contain errors or omissions. Unified Tender Solutions will not be held liable for any inaccuracies. Bidders are advised to inspect the official bidding documents before making any decision.