Invitation for Bids: Rental of Photocopiers (Multifunctional Devices) for a Period of Three Years (36 Months) 20 views

ESTIMATED PROJECT SIZE: Large Tender

ESTIMATED PROJECT VALUE: Approximately N$2 million – N$8 million over 36 months (estimate only)

KEY ITEMS / WORKS / SERVICES REQUIRED:

• Rental of multifunctional photocopiers for Oshana Regional Council.
• Provision of photocopying, printing, scanning and document management devices.
• Supply, installation, maintenance and support services.
• Provision of consumables, parts and servicing during the contract period.
• Management of photocopier fleet for 36 months.

IMPORTANT QUANTITIES OR SCOPE:

• Contract duration of 36 months.
• Tender divided into Lot A, Lot B and Lot C.
• Pricing required separately for Years 1, 2 and 3.
• Includes equipment supply, maintenance and operational support.
• Long-term rental arrangement rather than outright purchase.
• Council-wide deployment of multifunctional devices.

MANDATORY REQUIREMENTS:

• Valid Company Registration Certificate.
• Valid Good Standing Tax Certificate.
• Valid Good Standing Social Security Certificate.
• Affirmative Action Compliance Certificate or exemption.
• SME Certificate (where applicable).
• Bid Security or Bid Securing Declaration as required.
• Completed Bid Forms and Activity Schedule.
• Undertaking regarding compliance with labour laws.
• Technical proposal and pricing schedule.

TECHNICAL OR EXPERIENCE REQUIREMENTS:

• Experience in supplying and managing multifunctional copier fleets.
• Ability to provide maintenance, repairs and consumables throughout the contract period.
• Availability of qualified technical support personnel.
• Demonstrated experience with similar long-term copier rental contracts.
• Adequate financial and operational capacity.
• Ability to meet service-level and equipment performance requirements.

BIDDER SUITABILITY: Suitable for established office automation companies, photocopier rental providers, ICT infrastructure suppliers and document management service providers with strong maintenance and support capabilities.

AI QUICK ASSESSMENT: This is a recurring-revenue service contract rather than a once-off equipment supply opportunity. The contract’s profitability will depend heavily on maintenance costs, consumable management and machine utilisation over the three-year period. Well-established copier rental companies with existing technical teams, spare parts availability and proven service infrastructure will be strongly positioned. Smaller suppliers without maintenance capacity may find the long-term support obligations challenging. :contentReference[oaicite:0]{index=0}

Disclaimer: The information above, including estimated project value and requirements, is AI-generated for guidance purposes only and may contain errors or omissions. Unified Tender Solutions will not be held liable for any inaccuracies. Bidders are advised to inspect the official bidding documents before making any decision.