Request for Quotation: The Transportation of Employees from Windhoek to Rundu and Back to Windhoek 13 views

ESTIMATED PROJECT SIZE: Small RFQ

ESTIMATED PROJECT VALUE: Approximately N$80,000 – N$250,000 (estimate only based on long-distance passenger transport and daily shuttle requirements).

KEY ITEMS / WORKS / SERVICES REQUIRED:

• Transportation of NamPower employees from Windhoek to Rundu and back.
• Daily shuttle transport between accommodation establishments and sports stadiums in Rundu.
• Provision of a luxury passenger coach with qualified drivers.

IMPORTANT QUANTITIES OR SCOPE:

• Transport approximately 65 employees.
• 1 x luxury coach with minimum 65-seat capacity required.
• Departure from Windhoek on 01 July 2026 and return on 05 July 2026.
• Daily transfers required from 02 July to 04 July 2026.
• Route: Windhoek – Rundu – Windhoek via B1, A1 and B8 roads.
• At least 2 qualified drivers required for the trip.

MANDATORY REQUIREMENTS:

• Company registration showing transportation as part of business activities.
• Valid Good Standing Tax, BIPA and Social Security Certificates.
• Affirmative Action Compliance Certificate or exemption.
• Proof of ownership of the proposed bus.
• Certified fitness, registration and roadworthy certificates.
• Certified driver licences and valid GP permits.
• Recent bus service plan documentation.
• Proof of insurance cover for the bus.
• Signed Bid Securing Declaration.
• Vehicle documentation must not be older than 4 years.

TECHNICAL OR EXPERIENCE REQUIREMENTS:

• Luxury coach with working air-conditioning.
• Emergency equipment and emergency exit signage.
• Comfortable adjustable passenger seating.
• Good braking system and roadworthy tyres.
• First aid box on board.
• TV/DVD system mandatory; Wi-Fi optional.
• Vehicle must be available for inspection before award.

BIDDER SUITABILITY: Suitable for established passenger transport operators, coach service providers and bus companies with modern long-distance luxury coaches and qualified drivers.

AI QUICK ASSESSMENT: Straightforward transport contract with low technical complexity but strict compliance requirements. Vehicle ownership, roadworthiness, insurance and driver documentation will be heavily scrutinised. Operators with newer luxury coaches and proven long-distance transport capability will be competitive. The inspection requirement may eliminate bidders with poorly maintained fleets. :contentReference[oaicite:0]{index=0}

Disclaimer: The information above, including estimated project value and requirements, is AI-generated for guidance purposes only and may contain errors or omissions. Unified Tender Solutions will not be held liable for any inaccuracies. Bidders are advised to inspect the official bidding documents before making any decision.